Workplace analytics software that shows you the office you actually need

See how desks, spaces and teams are using your workplace, not just how much space you have.

OfficeMaps turns workplace bookings, occupancy and utilisation data into clear insights for better space planning.

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You know how much office space you have. Do you know how much you use?

You might have 120 desks.

But how many are occupied on an average Tuesday?
Which teams regularly run out of space?
Which neighbourhoods sit half-empty?
How many people book a desk and never check in?

OfficeMaps gives workplace and facilities teams the data to answer those questions with actual workplace usage.

See where your workplace is full. And where it isn’t.

OfficeMaps occupancy reporting helps you understand how space is being used across your organisation.

Analyse occupancy by:

Location
Compare workplace usage across offices and sites.
Floor
See where capacity is being used or sitting idle.
Neighbourhood
Understand whether team areas are over or under-allocated.

Team and department
See how different groups use the space assigned to them.
Day
Identify patterns in when employees actually use the office.
Instead of treating every desk equally, see where demand actually exists.

Stop allocating space based on headcount alone

A team of 50 employees doesn’t necessarily need 50 desks.

OfficeMaps helps you compare the space allocated to a team with how much of that space they actually use.

If one neighbourhood has 12 desks but regularly uses only a fraction of them while another is consistently full, you have the data to reconsider the allocation.

See the imbalance before you add more space.

Know the difference between booked and used

A booking tells you someone intended to use a desk. A check-in tells you whether they actually arrived.

OfficeMaps reports on reservations and no-shows, helping workplace teams identify desks that appear unavailable in the booking system but aren't actually being used.

upcoming desk reservations
available capacity
employees who failed to check in
no-show patterns over time
persistent no-shows

Better data starts with knowing what actually happened.

See tomorrow’s demand before tomorrow arrives

Workplace planning shouldn’t only look backwards.

OfficeMaps booking forecasts show how many desks are already reserved and how many remain available for upcoming dates.

See demand by neighbourhood and location before employees arrive, giving workplace teams more visibility into where capacity could become tight.

Can three floors become two? Start with the data.

Real estate decisions are too expensive to make from assumptions. OfficeMaps gives facilities and workplace teams utilisation data to help answer bigger questions:

Are we paying for space employees rarely use?
Could teams share space more effectively?
Do some departments need more desks while others need fewer?
Which office days create the highest demand?
Could we consolidate floors without creating capacity problems?

The goal isn't simply to increase utilisation. It's to understand how much of the workplace your organisation actually needs.

From a single desk to the whole workplace

Workplace utilisation looks different depending on the question you're asking.

OfficeMaps lets administrators analyse workplace data across different levels of the organisation, from individual assets and neighbourhoods to floors, locations and sites.

So you can investigate a specific resource or step back and understand broader workplace patterns.

Meeting room booking that fits the rest of your workplace

Occupancy Dashboard
Track historical desk occupancy across your organisation, locations and sites.
Occupancy Detail
Track historical desk occupancy across your organisation, locations and sites.
No-Show Reporting
Understand when reserved desks aren't actually being used.
Asset Reporting
Understand the assets and workplace resources available at each location.

Occupancy Snapshot
Identify neighbourhoods that may be over or under-utilised.
Booking Forecast
See future reservations and remaining desk availability.
Desk Allocation Reporting
Track how desks are allocated across employees and departments.
Meeting Room Utilisation
Use connected occupancy sensor data to understand actual room utilisation and capacity.