There are a lot of complexities involved in running an office-based workplace, but one of the problems, which comes up all of the time, is how to manage visitors?
Whether it is for security reasons, or so that facilities know who is in the building in the event of a fire, or for contact tracing purposes, most offices need to have some sort of visitor management system in place.
We are going to show you how to build a simple visitor sign-in system using OfficeMaps, Zapier, and Google Forms. To follow along, you can use the written instructions below, or watch the Gifs as you scroll down the page.
To create a google form you will need a google account. You can create one with your work email address or use a gmail account, either way it should be free to signup.
If you do not have a Zapier account or have not linked it to your OfficeMaps account, you can read about creating one here.
If you do not have an OfficeMaps account, you can create a free account here.
This will set up a user account in OfficeMaps for the person who fills in the form. By creating a user account for them, you can allow them to book resources, as well as usage reports and contact tracing reports.
Because our visitor is only a temporary guest, we don't want to provide them with a permanent account. So we are going to set a 24-hour delay and then disable their account.
This should work instantly while we are setting things up, however when the Zap is activated, this step will wait for the specified time.
In this step, we are going to disable the visitor's access. This will keep the user count of your OfficeMaps system down, and prevent the visitor from having unauthorised access at a later date.
That's it. Your Zap is setup. Just click the On/Off toggle in the top left to turn the Zap on.
Your visitors can now sign themselves into your company by filling in the Google Form.
If you would prefer to use a paper based visitor sign-in system, you can use our free visitor sign-in sheet template here.
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