Hot Desk Booking Software for Agile Workforces

OfficeMap's visual office directory makes it easy to manage Hot Desk bookings for facilities managers, IT Departments, and HR teams.

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Managing interactive workspaces for

Hot desking for banksHot desking for government departmentsHot desking for utilities providersHotelling for governments.Hot desking for financial servicesHot desking for businessesHot desking for banksHot desking for government departmentsHot desking for utilities providersHotelling for governments.Hot desking for financial servicesHot desking for businesses
two employees sitting at desks with safe social distancing

Safe collaboration

Promoting safe, collaborative workplaces once again.

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Hot desking paves the way for offices to be more collaborative by focusing on team workspaces rather than individual spaces
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Cost savings from hot desking arrangements can be redirected into greater office comforts to improve employee satisfaction and team moral
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Enable appropriate social distancing by locking out desks and setting maximum occupancy numbers
View our COVID-19 features
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Map your workplace

To help employees see who is where and what hot desks and office resources are available.

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Browse through physical locations, buildings and floors
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See an interactive floor plan for each floor
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Pin the points of interest, from the board room to the water cooler
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Search the people and resources at each location
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See who and what is around you
Build detailed employee profiles
Allocate car parks
Single site to multi-national operations

Know what’s available

Quickly find and manage hot desks, meeting rooms, car parks etc.

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Find hot desks with no employee allocated in a building or floor in real-time
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Allocate employees to hot desks and facilitate sharing with part-time or visiting employees
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See employees' availability – who is in the office, out of the office, working from home, on leave
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Map and manage car parks
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Find meeting rooms by location or facilities
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How OfficeMaps helps

OfficeMaps helps employees and managers find the people and things they need to get their job done.

OfficeMaps helps new starters navigate the workplace and find the answers to common first-day questions:

  • What is the team structure of the business
  • Who is the payroll manager and where do they sit
  • Where are the printers near me

OfficeMaps supports new employee induction programs by:

  • Identifying their assigned desk on the interactive floor plan
  • Highlighting office amenities like emergency exists, printers, kitchens and bathroom facilities
  • Facilitating a self-service approach to familiarize themselves with the work environment – such as identifying the people around them or locating specific individuals by role or function
  • Illustrating the broader organization structure and their place in it

OfficeMaps helps remote workers communicate their availability and access the facilities in each work site:

  • Which office has teleconference facilities I can use
  • Is there a desk available in head office tomorrow
  • Is the project manager working today

Whether flexible work arrangements in your company means job-sharing, non-standard working hours or working from home, keeping the entire team productive means sharing accurate information on when and where individuals are available to work.

OfficeMaps helps support productivity in flexible workplaces by:

  • Identifying which days each individual is scheduled to work for this week and the next
  • Indicating whether each team member is available to be contacted
  • Facilitating sharing of physical office resources that may not be 100% utilized

OfficeMaps provides the tools to help office workers find exactly who and what they need at work.

  • When the company org chart doesn’t provide the detail needed to find the right person to get a job done, OfficeMaps provides a content rich visual directory that links the people, places and resources to their physical location
  • Understanding your immediate work environment is at the foundation of a safe and productive workplace. Office mapping helps you visualize who and what is around you in an interactive office floor plan
  • Once you know what’s where, the next challenge becomes identifying when specific resources (like desks and meeting rooms) are available. OfficeMaps can help you tackle space management by identifying available capacity and coordinating access to shared spaces

OfficeMaps helps managers make informed decisions to manage their people and resources effectively:

  • Who in my team is fluent in Japanese
  • When is the Sales Manager due to return
  • Can we accommodate new recruits

As the custodians of workforce productivity and wellbeing, HR managers need systems and processes to foster collaboration and employee satisfaction. OfficeMaps can help by:

  • Knowing where your employees are for health and safety monitoring
  • Gaining insights into workforce trends and metrics
  • Helping to increase workforce engagement and promoting a culture of trust

OfficeMaps allows IT workers the ability to help users make the most of their technology regardless of their location.

  • IT Services and resources can be shown visually on maps allowing users to self-service
  • Remote service desk employees can locate staff members wherever they are located to provide assistance
  • IT managers can better plan where to deploy services and resources based on space utilization

Ready to take your organisation to the next level?

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