Managing Hot Desking During COVID

December 1, 2020
hot desk app safe option during covid coworking office business

One of the most straightforward ways to enjoy the benefits of hot desking during a global pandemic is to invest in desk reservation software. The option to reserve desks in advance through user friendly and accessible software has single-handedly revived the concept of hot desking.

Whatever the gains your organization is trying to achieve through hot desking, it is necessary to have a system in place where employees can reserve a certain desk or area for an hour, half day or even the entire day– especially in such times where safety and reporting are at the top of management’s agenda.

The rapid spread of COVID-19 around the world has forced health authorities and businesses to re-think how employees interact with each other both in public and business settings.

To meet this challenge, OfficeMaps have developed several innovative new features designed to assist your business with contact tracing, social distancing, improving office dynamics, and employee and customer safety. OfficeMaps software keeps your workplace, employees and visitors safe during outbreaks through the following five key strategies:

Enabling social distancing

For the foreseeable future, gone are the days of employees' sitting side by side in open plan offices. OfficeMaps is making social distancing easier by enabling administrators to selectively block desks from being allocated to permanent or temporary users.

Simplify contact tracing

No back to the office transition is perfect. It is important to plan for what happens if an employee comes to the office with the virus. Through a comprehensive tracing feature, OfficeMaps can help to answer the question of who the sick employee may have come into sustained contact with.

Display occupancy statistics

Ensuring appropriate people density in office buildings is a key method for limiting the spread of COVID-19. OfficeMaps gives your employees' the tools they need to know when a safe number of people have been reached in your building or in your meeting rooms.

Find sanitizing stations

Strict sanitizing of furniture and desks as well as heightened personal hygiene are the new norm. To help employees adhere to new cleanliness standards, OfficeMaps makes it easy to find resources in the office. 

Find where team members are working from 

With many team members working from home either permanently or for some part of the week, it can be hard to find them when you need them.OfficeMaps helps by showing a team member’s ‘working from’ status from the map or search.

You can find out more about these features by booking a one-on-one demonstration with an OfficeMaps team member today.

Think your team could benefit from a tool that makes hot desk booking efficient and easy to use across all teams? You can start your free trial today.

Start Free Trial

More Reading

How to Create a Simple Visitor Sign in System for WorkplaceCreating a Visitor Sign-in System for your office

How to create an automated visitor sign-in system for your office. Using OfficeMaps, Zapier, and Google Forms.

Read more...
OfficeMaps Starter - Workplace Management Software for Small BusinessesWorkplace Management Software for Small Businesses

OfficeMaps has released a new plan designed for small businesses to manage their workplaces more efficiently.

Read more...
OfficeMaps Builds an API Integration with Zapier, to connect to 200+ applications.OfficeMaps is now available on Zapier

This week, the team at OfficeMaps are proud to announce their partnership with Zapier - OfficeMaps users will now be able to connect to over 2000 other applications, removing hours of time-consuming manual processes.

Read more...
Space Management Blog Post Hero Image Office Picture In BackgroundWhat is Space Management? The Guide to Optimising Office Assets

Your commercial property, whether rented or owned, is a key business asset. Effective and strategic utilisation of your workspace affects the productivity and profitability of your organisation.

Read more...
hot desk app safe option during covid coworking office businessManaging Hot Desking During COVID

One of the most straightforward ways to enjoy the benefits of hot desking during a global pandemic is to invest in desk reservation software. OfficeMaps software keeps your workplace, employees and visitors COVID safe through five key strategies discussed in this article.

Read more...
implement desk hoteling and hotdesking for your office with smart booking system softwareHow to Implement Desk Hoteling for your Office

Staff may hold concerns about whether their workspace will be clean, where they can store their belongings, and how they'll be able to find their colleagues. This article explores some useful advice for overcoming employee concerns about adjusting to an open office or desk hoteling workplace.

Read more...
prepare your office for a safe return to work for facilities managersHow to Prepare Your Office for a Safe Return to Work

Prior to 2020’s coronavirus pandemic, employers were already seeking to transform their workplaces to become more efficient and to meet the evolving needs of their employees. Read more about OfficeMap's tips for preparing your office for a safe return to work.

Read more...
ticker tv and officemaps cxo discuss the future of work hotdesking the future office and safe space managementThe Difference Between Hot Desking and Hoteling

Companies may be considering utilizing hot desking or desk hoteling to establish more agile working environments. Motives may vary for taking up this office management strategy. But what exactly is the difference between hot-desking and hoteling, and what should you choose?

Read more...
ticker tv and officemaps cxo discuss the future of work hotdesking the future office and safe space managementOfficeMap's Ticker TV Interview Discussing the Future of Work

OfficeMap's Chief Experience Officer, Robert Wilkinson, joined Ticker TV this week for a live stream interview discussing the future of work.

Read more...
hotdesk app for booking hotdesk and calendar feature for coworking office businessNew Feature: Hot desk reservation calendars

New Feature Announcement: A reservation calendar for hot desks and meeting rooms - being released this week. Using the calendar, you can see what desks are occupied by which employee, filter desk configurations by teams, and reserve your favorite spot.

Read more...
hot desk app safe option during covid coworking office businessWhy COVID-19 could actually make hot desking more popular

As we learn to balance the new hybrid model of working with contact tracing, social distancing, office dynamics and employee and customer safety, hot desking can once again become a viable and valuable option.

Read more...